The effectiveness of personnel work consists of the productivity of each employee at his or her workplace. The higher it is, the higher the effectiveness of the business process as a whole.
To get employees to perform at their best and reduce wastage of work time, management must determine how to increase the productivity of a given company's workforce. There is no universal recipe. Each company is unique in its structure, business methods, and team atmosphere. Many factors influence employee productivity. Some of them can be changed by the manager, others depend on the employees themselves. Here are the main methods for increasing staff productivity.
1.Studying the structure of the team
The staff are people first and foremost. And what works for some employees does not work for others. These differences should be studied and workers should be grouped into conditional groups - age groups, so-called generation groups, or groups of advanced users. And then organize workplaces and develop a set of measures to increase productivity separately for each group.
2. Workflow automation
Reducing working hours can be achieved by automating work processes as much as possible. The use of special programs will reduce data entry, auto-fill standard forms and templates, simplify correspondence with clients, etc. As a result, time is freed up to complete other, more important tasks.
3. Use of new technologies
Technologies such as cloud services or online communication will significantly increase productivity in the workplace. Cloud technologies and cloud enterprise services enable employees to stay up-to-date with the latest versions of documents and core applications, no matter where they are located. Quick access to the information you need significantly speeds up your work process.
4. Employee motivation
A properly selected employee motivation system will significantly increase staff productivity. Motivation can be material (salaries, bonuses, bonuses), intangible (gratitude, praise, high evaluation of work, awards), conditionally material (gifts, bonus vacation packages, certificates for goods or services, etc.). An employee who is satisfied with his workplace, the atmosphere in the team, and his salary will work with greater productivity.
5. Using breaks
Taking short breaks can help improve employee productivity. Researchers have identified the ideal formula for performance: work for 52 minutes, break for 17 minutes. You can use this time to go to another department and do some minor work that has been put on hold: lay out papers and documents, clean up the desk. The point here is to switch for a short time, to reboot your brain.
6. Personal productivity enhancement
The desire to improve the efficiency of each employee’s own work should be encouraged. Without this, all of the above methods may have either poor results or no effect at all. Employees must know for themselves how to increase productivity. To do this, conduct various trainings and invite speakers on time management.
