Time tracking is a crucial tool for determining how many hours a worker has put in. Every business owner, regardless of size—individual or corporate—must complete this report card once a year.
There are two primary unified forms for the time sheet: T12 and T13. Even though these forms were approved in 2004, they still need to be filled out perfectly according to the guidelines provided in Federal Law No. 402-FZ of 2011's text.
The following information about recording working time is taken into consideration in the 2017 timesheet calendar:
- Business trips and vacation days
Sick days
Working extra hours
Working days
Specific numerical and alphabetic values are given for each of these cases. Working days are denoted by the letter I, vacation days are denoted by OT or 09, temporary disability periods are represented by B, and business trips are denoted by K.
The accounting department has two options for tracking a company's working hours: the daily method and the summarized method. The reporting period and the employee's salary are determined by factoring in indicators derived from filled-out forms. In accordance with the guidelines and duties of the job description, the HR manager is usually the one who records the hours worked.
There are two different forms for time sheets: T12 and T13, as was previously mentioned.
The main similarities and differences between the timesheets:
- Form T13 is more appropriate for businesses that use automated access systems, while Form T12 is meant for use by companies that do not automatically record working hours.
There are columns on any accounting sheet that need to be filled out: downtime, business trips, overtime and overtime, and attendance and absence from the workplace.
A general time sheet serves as the basis for calculating payroll.
Vital! If time sheets are not completed correctly, management could face fines. Under Article 5.27 of the Russian Federation's Code of Administrative Offenses, the management is subject to administrative liability in any other case. Thirty to fifty thousand rubles are the fines for violations.
Get universal timesheet forms here:
Download Т12 (xls) Download Т13 (xls)
Here is more information regarding time sheets T12 and T13.